Country Finance

**Country Finance & Operations Manager**- This position is full-time, starting from September 2025 (definite start date is to be decided).
- The COAST Viet Nam team is lean and operates at a high pace. This position will be responsible for the running of the Finance and Operations Department alone and will not be provided officers/and or any junior staff to delegate administrative tasks to.
- This position is open to Vietnamese nationals only

**Role and responsibilities**

This role oversees financial, administrative and operational arrangements for the COAST Country Team. This includes budget management and financial reporting for all Country activities; finance management support including purchase orders and payments for suppliers and grantees; managing country office payroll; organising logistics, travel, accommodation, visas, meeting and venue requests and bookings for COAST team members and technical advisers; procurement of equipment and office supplies; copying, filing, assets management; financial oversight and due diligence of grantees and technical assistance activities; and overall assistance and support to the COAST’s PMU and Country team.

The Country Finance and Operations Manager will report Country Team Lead and have a matrix report into the PMU Finance Manager, based in the UK.

The Finance and Operations Manager is based in COAST’s Country office and may have some limited travel expected to COAST operations nationally.

**Operational Support**
- Serve as the primary point of contact for vendors, consultants, partners, and other key stakeholders.
- Act as the focal point for administration, procurement, and human resources services, maintaining close coordination with DAI headquarters.
- Support the day-to-day administrative operations of the national project, including human resources, procurement, accounting, bank management and records management.
- Ensure timely and protocol-compliant administrative, logístical, and financial support to facilitate effective coordination of country-level activities.
- Provide logístical support for COAST visitors, including coordination of invitations, visa documentation, accommodation, in-country travel, airport transfers, and meeting arrangements.
- Maintain and update administrative files and documentation related to project personnel.
- Manage filing and archiving systems for administrative and financial records.
- Ensure the proper functioning and maintenance of office equipment; maintain accurate asset inventories and coordinate repairs as needed.
- Oversee office supplies inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and verifying deliveries.
- Process employment agreements for new hires or contract extensions, ensuring registration with the project’s health insurance provider, BPJS health and pension, and processing of payroll.
- Periodically review and recommend improvements to administrative systems to enhance efficiency.
- Ensure the COAST Management Information Systems (MIS) platform is regularly updated and effectively utilized by the country team.

**Financial Management**
- Support the development and implementation of country-level budgeting, forecasting, and financial reporting, in alignment with COAST’s wider financial planning requirements.
- Manage day-to-day financial operations in accordance with COAST’s finance and operations manuals, including cash flow management, forecasting, supplier payments, and expense monitoring.
- Monitor and maintain up-to-date asset and inventory registers; submit periodic updates to the PMU Finance Manager.
- Ensure accurate and timely completion of staff timesheets and proper tracking of staff leave and deliverables
- Prepare and process payroll, staff advances, expense settlements, and travel/hotel bookings.
- Handle health insurance claims and submissions to the appropriate providers.
- Conduct in-country vetting of suppliers and vendors, ensuring all documentation is complete and appropriately archived.
- Support internal and external audits in collaboration with the PMU Finance Manager.
- Provide financial analysis and commentary to assist the PMU Finance Manager in informed budgeting and forecasting decisions.
- Ensure effective control and management of project budgets in line with COAST’s contracting models and financial principles.
- Manager all statutory compliances such as full adherence to national and local laws & regulations governing employment, taxation, procurement and Insurance. Monitoring and implementing updates to statutory requirements like labour laws, tax regulations & other mandates affecting project operations and personnel.
- Monitor and work to minimize non-billable project costs.
- Perform other finance
- and operations-related tasks as required.

**Grant and Technical Assistance Facility Management**
- In coordination with Grant Manager and Finance Manager support on grantee evaluation and commercial assessments, grantee capacity