Head Office Executive

2 weeks ago

Hanoi, Vietnam VFRA Full time

**JOB DESCRIPTION**

**Head office executive
**I. Overview**

Supporting office work and other departments of the Association.

**II. Function and Tasks**

**_ 1. Supporting the work of the Membership department:_**
- Receiving, tracking, storing and preserving profile of Membership.

**_2. Supporting the work of the External Affairs and International Cooperation Department:_**
- Drafting external documents for agencies, organizations and other international associations.
- Supporting external affairs and international cooperation when needed.

**_3. Supporting the work of the Public Relation and Communication department:_**
- Supporting the work of the department at the request of superiors.

**_4. Performing administrative tasks:_**
- Answering, transferring phone calls, receiving/sending mail;
- Reception of guests coming to work
- Booking air tickets, hotel rooms, visa...
- Preparing room for meetings...
- Maintaining records and documents;
- Implementing & working with superiors to guide departments to properly implement regulations related to Head office Administration.

**_5. Supporting HR jobs:_**
- Assisting in recruiting staff
- Monitoring working hours and the implementation of working rules such as timekeeping, etc.
- Supporting to organize events and welfare programs.

**III. Requirements**:

- Female, good-looking, graduated from University or higher, priority is given to majors in business administration, administrative management, human resource management, priority is given to the age group from 22 to 26;
- Communicating fluently in English, have one of the foreign language certificates such as IELTS (over 6.5); TOEIC (over 700) or equivalent;
- Priority is given to personnel with working experience in professional social organizations, non-profit organizations;
- Priority is given to personnel who are able to communicate fluently in one of the foreign languages French, Russian, Chinese, Japanese, and Spanish ;
- Required skills: Individual work management, teamwork skills;
- Hardworking, careful, honest, inquisitive, eager to learn;
- Enthusiastic and proactive in work;
- Proficient in using office software (Word, Excel, Power Point).

**IV. Benefits**:

- Dynamic and enthusiastic, professional working environment;
- Participating in social insurance and health insurance
- Having Tet holidays and public holidays in accordance with the Labor Law and the Association's policies;
- Having the opportunity to sign an official labor contract & get promoted at work;
- Working place: Hanoi Tower, 49 Hai Ba Trung, Tran Hung Dao ward, Hoan Kiem district, Hanoi;
- Working time: 8:00 - 17:30 from Monday to Friday (lunch break for 1 and a half hours) and 8:00 - 12:00 on Saturday. Closed the second and last Saturday of the month.
- Job Details

**Organisation Name**:

- VFRA**Location**:

- Hanoi**Application Deadline**:

- Tue, 2023-01-31

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