Intern (40000154)
3 weeks ago
17 Apr 2024**Intern (40000154)**:
- Category: Human Resources Management- Job Type:
- Facility: Human Resource**Job Purpose**:
The job holder is responsible for performing a variety of administrative activities including secretarial dutires, ordering of supplies, scheduling appointments and travel, responding to information requests, preparing reports as well as providing events and meeting support.
**Key Accountabilities (1)**:
Administrative Support
- Schedule and manage meetings, calls, and other meetings
- Manage database files, store official documents, related papers, contracts and documents
- Arrange to print, scan or photocopy documents as required at the unit
- Prepare documents for meetings, business trips
- Welcoming, guiding experts and guests as assigned
- Enforce established internal policies, regulations and procedures within the organization
- Take notes in the meeting minutes, take notes on reminders of superiors
- Prepare meeting rooms, print documents (if any) before the official meeting takes place
- Store approved documents as assigned
**Key Accountabilities (2)**:
**Key Accountabilities (3)**:
**Key Relationships - Direct Manager**:
Head of Division
**Key Relationships - Direct Reports**:
**Key Relationships - Internal Stakeholders**:
Assistants in Head of Divisions, BOD Office and Chairman Office
**Key Relationships - External Stakeholders**:
Partners providing professional services, agencies and relevant authorities
**Success Profile - Qualification and Experiences**:
- A Diploma certificate or higher in Finance, Banking, Economics, Business Administration, Management or a relevant discipline
- At least 3 years of experience in a similar role providing administrative support
- Strong organization skills and able to juggle multiple competing tasks / demands
- Able to work independently, exercise judgement and maintain confidentiality
- Proficient in MS Office (Powerpoint, Word, Excel, Outlook)
- Meticulous and pays attention to details
- English standard of proficiency as required for the role
