Business Operations, Facilities Operations Manager

3 weeks ago


Ho Chi Minh City, Vietnam VNG Full time

Administrative Support: Provide administrative support to senior management and staff, including handling correspondence, supporting business trip (air tickets, hotel booking, visas, APAC cards, housing rental...). Prepare reports, presentations, and documents as required.
- Facility Operation: Oversee the day-to-day operations of the office facility. This includes managing office supplies (stationery, toiletries, indoor plants...), coordinating with vendors and service providers (cleaning, pest control, F&B ) to ensure a safe and comfortable environment.
- Staff Management: Supervise administrative staff. Assign tasks, provide guidance, monitor performance, conduct training, and address any performance or disciplinary issues as necessary.
- Budgeting and Finance: Assist in budget planning, optimizing and monitoring, including managing office expenses, tracking invoices, and reconciling financial records.
- Communication and Coordination: Serve as a central point of contact for internal and external stakeholders. Facilitate effective communication within the office, across departments, and with external partners.
- Records and Documentation: Maintain and organize office records, files, and databases. Develop and implement efficient filing systems, ensuring compliance with data protection and confidentiality policies.
- SOPs & Policy Implementation: Develop and update office policies and SOPs as needed. Communicate changes to staff, stakeholders and promote compliance.
- Technology and Systems: Evaluate, implement, and manage office technologies and systems to enhance productivity. Provide training and support to staff on the effective use of these tools.
- Problem Solving: Identify operational inefficiencies, bottlenecks, or issues that hinder productivity. Propose and implement solutions to improve workflow, and enhance office efficiency.
- Event Organization: coordinate with external vendors and internal departments across the company to organize health seminars, internal events, etc... This includes purchasing and distributing gifts for company employees.

**Yêu cầu**:

- Bachelor's degree in business administration, management, or a related field.
- Proven experience of at least 5 years in office management or a similar administrative role for a company with over 2000 employees.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities in both Vietnamese and English.
- Proficiency in office software (e.g., Microsoft Office Suite, project management tools).
- Familiarity with budgeting and financial management principles.
- Ability to work independently and collaboratively in a fast-paced environment.
- Problem-solving and decision-making skills.
- Leadership and supervisory experience.
- Attention to detail and accuracy.



  • Ho Chi Minh City, Vietnam VNG Full time

    VNG is a leading homegrown digital ecosystem in Vietnam. We provide diverse products and services that bring convenience, fun and quality content to our users, and help our business partners achieve effective user acquisition/engagement and more efficient operations. The exponential growth in VNG’s popularity is a testament to our ability to create...

  • Operation Manager

    5 days ago


    Ho Chi Minh City, Vietnam Công Ty TNHH Wall Street English Full time

    **Mô tả công việc**: (Mức lương: 70 - 80 triệu VNĐ) About Exera Vietnam Your Trusted Partner in Integrated Facility Management EXERA Vietnam is an Integrated Facility Management (IFM) services provider, dedicated to creating safe, efficient and sustainable work environments for our clients. With a strong presence since 2012 in Myanmar, we...


  • Ho Chi Minh City, Vietnam METUB Network Full time

    **Position Overview**: - The OP Mgr will be responsible for optimizing workflow, managing the coordination process of Business Units (BUs), and providing consultation on operational management systems to the executive team. - Collaborate with People, Performance & Culture Department (PPC) and relevant departments to train teams on process and management...

  • Operation Manager

    4 days ago


    Ho Chi Minh City, Vietnam oriental saigon Full time

    JOB DETAILS (DUTIES & RESPONSIBILITIES) - In cooperation with the Sales & Marketing Dept., coordinate with all large group meeting/banquet planners their specific group requirements with the services and facilities offered (proposals, contracts, estimated and actual function statements) - Oversee staff professional attitude and adherence to Company...

  • Operation Manager

    5 days ago


    Ho Chi Minh City, Vietnam Oriental Saigon (Opus Saigon - Hoi An Sense - Mandarine Restaurants) Full time

    **Hạn nộp**: 30/03/2024 Mức lương: Thỏa thuận Nộp hồ sơ ứng tuyển THÔNG TIN CƠ BẢN Số lượng 1 Nơi làm việc Quận 1 - TP HCM Giờ làm việc Làm theo ca Loại hình Nhà hàng/ Bar/ Pub Ngành nghề Quản lý, điều hành Vị trí Giám đốc, phó giám đốc Bộ phận/ Trưởng phòng/ Tổ trưởng Cập...

  • Head of Operation

    4 weeks ago


    Ho Chi Minh City, Vietnam elitez group of companies Full time

    Job Overview And Responsibility Experienced leader with a Bachelor&039;s degree and 5- 7 years of senior management experience. Proficient in operations compliance management for both headquarters and franchise centers. Skilled in facility management, audits, and ensuring adherence to standard operating procedures. Proven track record in business management,...


  • Ho Chi Minh City, Vietnam Công Ty TNHH Thương Mại Và Dịch Vụ Vitalis Full time

    **Mô tả công việc**: (Mức lương: 9 - 13 triệu VNĐ) - Provides support to senior team members as required and guidance to other members (if any) - Contributes to the overall smooth running of the company process - Day to day involvement with projects from planning, setup, input, project handling, quality control - Handle all Facility operation...


  • Ho Chi Minh City, Vietnam Công Ty TNHH Wall Street English Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc About Exera Vietnam EXERA Vietnam is an Integrated Facility Management (IFM) services provider, dedicated to creating safe, efficient and sustainable work environments for our clients. With a strong presence since 2012 in Myanmar, we have expanded our operation to Vietnam in...

  • Operations Manager

    4 weeks ago


    Ho Chi Minh City, Vietnam PAVE by Discovery Loft Inc. Full time

    **Who are we and what do we do?** Discovery Loft (PAVE) is an automotive technology company that is reimagining how the industry inspects and appraises used vehicles around the globe. Its first offering, PAVE, is powered by Intelligent Damage Protection capabilities, enabling anyone with a smartphone and five minutes to complete a guided vehicle inspection...

  • Operations Manager

    3 weeks ago


    Ho Chi Minh City, Vietnam PAVE by Discovery Loft Inc. Full time

    **Who are we and what do we do?** Discovery Loft (PAVE) is an automotive technology company that is reimagining how the industry inspects and appraises used vehicles around the globe. Its first offering, PAVE, is powered by Intelligent Damage Protection capabilities, enabling anyone with a smartphone and five minutes to complete a guided vehicle inspection...


  • Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Taking facilities operations up a notch Maintaining high-quality facilities operations is your top priority. To achieve this, you’ll work closely with facilities managers to keep the reliability of facilities operations. You’re in charge of reviewing the planned preventive maintenance...


  • Ho Chi Minh City, Vietnam Shopee Full time

    DepartmentOperations- LevelExperienced (Team Lead)- LocationVietnam - Ho Chi Minh CityThe Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and conducts...

  • Facilities Manager

    7 days ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. MAJOR RESPONSIBILITIES People Management (where applicable)Manage and coach team Develop and sustain a high-quality well motivated team Ensure high staff morale, trust and work ethics Actively support an environment that supports teamwork, co-operation and performance excellence within team Assist...


  • Ho Chi Minh City, Vietnam Unilever Full time

    **Customer Development Excellence ( CDE) **is the function that owns and leverages sales information, process, system and technology to drive sales organization run productively, effectively and in support of business strategy and goal achievement. **Category Operation** is a sub-function that contribute in delivering target through representative CBD in...

  • Operations Manager

    4 weeks ago


    Ho Chi Minh City, Vietnam Webhelp Full time

    **Customer Service/Support** **Location** - Ho Chi Minh, Vietnam*** Job Title: Operations Manager **Job Description**: The Operations Manager I is responsible for coaching and supervising a group of Team Leaders. This position is also responsible for ensuring Client Service Level Agreement and financial expectations are achieved. ** Essential...


  • Ho Chi Minh City, Vietnam HSBC Full time

    -Job Advert Details **Some careers have more impact than others.** - If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you...


  • Ho Chi Minh City, Vietnam Shopee Full time

    DepartmentOperations- LevelExperienced (Team Lead)- LocationVietnam - Ho Chi Minh CityThe Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and conducts...


  • Ho Chi Minh City, Vietnam NavigosSearch Full time

    **What We Can Offer**: The Assistant Facilities Manager is responsible for the operation, maintenance, safety and risk management, budget management, audit and inspection and improvement quality of works of the Mechanical, electrical, hydraulic systems to meet the local and international standards. This position will focus to build and implement the standard...


  • Ho Chi Minh City, Vietnam Aloha Consulting Group Full time

    Establish and develop a robust hospital service team, fostering optimal team performance. - Oversee and coordinate all aspects of facility refurbishment and maintenance. - Ensure adherence to government regulations, environmental standards, and safety measures for facilities. - Manage biomedical equipment effectively and ensure its proper functioning. -...

  • Operation Manager

    1 week ago


    Ho Chi Minh City, Vietnam Chi Nhánh Công Ty TNHH CBRE (Việt Nam) Tại Thành Phố Hà Nội Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) At CBRE, you are empowered to take your career path into your own hands. Our people enjoy workplace flexibility in a global organization with tremendous scale providing corporate real estate and property services. Each day you will work in an inclusive and collaborative environment with supportive...