Billing Analyst Ii

**Job Summary**:
Works with departmental staff to ensure invoicing documents conform to required Funder contract standards, company guidelines, US Government FAR, CAS, and A-122 regulations and Funder expectations and are transmitted to Funders expeditiously. Reads and interprets contractual billing terms to adhere to contractual requirements and timelines. Performs administrative support activities for the contract billing and revenue recognition department. Uses office automated systems to input data, generate reports, conduct specialized research projects and respond to inquiries. Reconciles accounts as needed and maintains a complete and systematic set of periodic transactions. Prepares reports, maintains financial filing systems, and processes work of others in the department with accuracy. Informs manager of billing / payment issues and prepares reports in anticipation of financial reporting timelines.
- Accountabilities:_
- Performs intermediate-level billing activities for all project types (CPFF, T&M, Fixed Price) and various customers for the contract billing, AR and revenue recognition department.
- Ensures all bills are current and invoicing documents conform to required Funder contract standards, follow company guidelines and are aligned with US Government FAR, CAS, and 2 CFR 200 regulations, as required.
- Uses the financial billing system to accurately prepare bills, reconcile invoices and complete NICRA rate adjustments
- Provides analysis of costs incurred in accordance with contractual, company and federal requirements to determine billable costs and required supporting documentation for processing.
- Independently identifies and escalates any system invoice calculation errors and billing/payment issues management and either leads or supports issue resolution, depending on complexity.
- Reconciles projects costs to billed costs and maintains a complete and systematic set of billing records.
- Prepares reports in anticipation of financial reporting timelines.
- Reconciles any funder required report documentation to system generated invoices.
- Creates custom reports, maintains financial filing systems, and uploads invoices to a shared storage location for company records.
- Submits timely and accurate invoices directly to funder or through online customer portals, when necessary
- Produces a monthly reconciliation consisting of a thorough analysis of project and billing costs with an explanation of any unbilled costs.
- Collaborates with the program staff and external clients to provide accurate and timely invoices that are compliant with the proposed budget and/or contractual documents.
- Participates in special research and analytical projects related to Contract Billing, AR & Revenue Recognition department.
- Performs other duties assigned.
- Applied Knowledge & Skills:_
- Demonstrated ability in account and vendor statement reconciliation.
- Strong dispute resolution skills.
- Strong attention to detail to ensure a high level of accuracy.
- Exceptional analytical and problem solving skills.
- Ability to be proactive, handle multiple responsibilities, meet deadlines, prioritize and manage numerous independent tasks and work effectively under pressure.
- Exceptional communication and presentation skills, verbal and written.
- Ability to effectively influence others inside and outside the organization as well as champion and implement ideas.
- Ability to exercise good judgment and discretion in confidential matters
- Ability to demonstrate ethical conduct and decision-making skills.
- Must be an independent working with the ability to multitask and consistently meet tight deadlines.
- Problem Solving & Impact:_
- Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors.
- Exercises judgment within defined procedures and practices to determine appropriate action.
- Builds productive internal/external working relationships.
- Has ability to recognize situations that deviate from accepted practice.
- Follows specific standards and procedures to resolve; variations must be approved by manager before taking action.
- Errors may negatively impact departmental function and ability to meet deadlines.
- Supervision Given/Received:_
- Work is supervised and specific instructions are given for new activities or special assignments.
- May offer ideas and suggestions for improving efficiency, but does not change procedures without supervisor’s approval.
- May determine methods and procedures on new assignments.
- Typically reports to a Manager.
- Education:_
- Bachelor’s Degree or its International Equivalent in Accounting, Finance, Business Administration or a combination of education and experience in a related field.
- Experience:_
- Typically requires a minimum of 3+ years’ experience in an Accounting, Finance, Billing or related field.
- Experience in billing and knowledgeable of work breakdown structures.
- Proficiency with MS Office