Procurement & Admin Officer

2 weeks ago

Ho Chi Minh City, Vietnam Save the Children Full time

**Vacancy**:Procurement & Admin Officer**

Under the supervision of Procurement Coordinator, the position will responsible for overall performance of procurement and admin tasks in Ho Chi Minh Office, in accordance to SCI and government requirements.

The position will be responsible to implement all procurement activities for all projects and office operation and ensure that goods are purchased to meet identified project needs in quality and time; warehouse management including TIM.

The position will be in charge of providing professional service and advice to staff and visitors in Ho Chi Minh office on all admin and logistic related issues to ensure the quality implementation of project activities.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**CHILD SAFEGUARDING**:
Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

**KEY AREAS OF ACCOUNTABILITY**:
**Supply Chain Functions**:
**_ 1. _**_Conduct procurement activities and support Procurement Plan development_**
- Review projects procurement plans and closely work with assigned projects teams to finalise and update them.;
- Support Procurement Coordinator in developing a consolidated Procurement Plan;
- Collect information to understand the market and prepare for procurement works (annual, quarterly, monthly, weekly);
- Conduct all required procurements in accordance with SCI procurement guidelines and donor’s rules and regulations and to meet the programs’ demand for quality and timeline.
- Monitor quality of goods and services provided by suppliers and working with them to ensure highest quality;
- Draft contracts for review by Procurement Coordinator and/or Supply Chain Manager.
- Create and maintain a filing system for related procurement activities and ensure the accuracy of computerized database and administrative filling.
- Support project teams in preparing Procurement Plan for new project proposals;
- Work with project teams to ensure all related procurement works are done before project closure;
- Conduct emergency procurements effectively for the Southern Area projects if required.

**_2. _**_Ensure smooth operation of online procurement system (ProSave)_**
- Maintain the smooth operation of ProSave and ensure the proper process of every purchase requests from assigned projects in ProSave system;
- Expand supplier data and ensure proper supplier registration in Ariba Network;
- Validate new suppliers’ information and upload to ProSave system and support suppliers to solve all data-related problems;
- Support assigned projects with ProSave problems;
- Implement supplier training sessions to engage the suppliers with the Ariba Network.
- Timely raise issues and concerns to the Procurement Coordinator and Supply Chain Manager.

**_3. _**_Ensure the proper management of warehouse and TIM system_**
- Maintain an effective warehouse management system and TIM with proper inventory codes and conduct physical stock check when required.
- Ensure all stock items in warehouse are properly manage according to SCI procedures including regular reconciliation between TIM and Agresso.

**Administration and logistic arrangement**:

- Provide daily implementation of all logistics and ensure the smooth administrative operation in Ho Chi Minh office such as logistics support for meetings, workshops, handling office supplies, equipment, furniture, office permit, and other related activities.
- Ensure regular inventory physical check for all asset in Ho Chi Minh Office and all asset are properly managed according to SCI policies.
- Ensure the strict compliance to the Office Protocol, Fleet Operation Guideline in hiring cars for staff travelling.
- Maintain the physical and electronic filing system in Ho Chi Minh Office.
- Make sure that the maintenance and repair of office assets is done in proper and timely manner
- Ensure Ho Chi Minh offices petty cash are properly managed and monitored as per SCI policies.
- ImplementSafety and Security plan in Ho Chi Minh Office.
- Manage contracts for office services including office lease, Telephone, Internet, Office supply, car rental, hotel, air fares, insurance for office’s assets, etc.
- Ensure basic stock of office supplies is available at all times, including stationary items and pantry stuff.
- Ensure proper storage and security of all items, and track usage of all such supplies.

**Staff and partner capacity building**
- Contribute to capacity development for the Supply Chain team members (internal training for SC team members, mentoring/on-job training for new members, buddy, etc.);
- Provide technical support and h

  • Procurement Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam Công Ty TNHH TTCL Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - RESPONSIBILITIES. - Develop and follow Procurement procedures. - Full services for procuring all equipment and material. - DUTIES - Establishment of Proc. Procedures: + Purchasing Procedure + Import - Export Procedure + Inspection Procedure + Expediting Procedure + Reporting Procedure - Liaison...

  • Procurement Operation Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam fujitsu vietnam ltd Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Procurement Operation Officer**: - **Mã tin đăng: 3436665**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng...

  • Procurement and Human Resource Coordinator

    4 weeks ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Top Solvent Việt Nam Full time

    **Mô tả công việc**: (Mức lương: 11 - 22 triệu VNĐ) **With the supervision of HR Manager/ Authorized person to carry out the admin and HR’s function, documentation works support for business. In addition, this position is also responsible for some purchasing activitive** **_ Admin task_** - Supervise day-to-day operations of the office and...

  • Head of Procurement

    1 month ago

    Ho Chi Minh City, Vietnam HSBC Full time

    -Job Advert Details Some careers grow faster than others. If you’re looking for a career that will give you plenty of opportunities to develop, join HSBC and your future will be rich with potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that...

  • Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Minthacare Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc I. Line Manager: Line 1 : Operation Manager Line 2 : Country Manager II. Main duty: Handle all admin tasks such as office supplies, office management, business trip request. Manage and control the administration expenses to optimize and minimize the cost. Support on...

  • Senior Officer, Purchasing

    4 weeks ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Bảo Hiểm Shinhan Life Việt Nam Full time

    **Mô tả công việc**: (Mức lương: 9 - 11 triệu VNĐ) - Support GA Project as Moving/ Renovation, Sales Office and another project. - Renovation and maintenance of all offices. - Review & develop company policy, process & system. - Purchase goods and service, negotiate with vendor, review contract for Sales team & FC channel requirement. - Support...

  • Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam công ty tnhh thương mại medline việt nam Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Admin Officer**: - **Mã tin đăng: 3434920**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng tôi...

  • Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam heineken vietnam Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Admin Officer (Brewery)**: - **Mã tin đăng: 3364127**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng...

  • Procurement Assistant Manager

    5 days ago

    Ho Chi Minh City, Vietnam Công Ty Liên Doanh ORANA VIỆT NAM Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc To assist Procurement Manager in coordinating with related department and other the relevant parties (inside or outside departments) to complete procurement activities. To check and negotiate with external vendors to secure advantageous terms, delivery on time. To continue...

  • HR & Admin Manager

    4 weeks ago

    Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Well known international company - Supportive, friendly working environment - Competitive remuneration package **Human Resource**: - Act as contact point between local office and HQ to ensure that staff understand the group direction, company strategy, department structure and operations to perform the best to their success - Partner with business...

  • Admin Officer

    1 month ago

    Ho Chi Minh City, Vietnam công ty cổ phần dịch vụ phần mềm softfun Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Admin Officer (Intern/Fresher)**: - **Mã tin đăng: 3500400**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng...

  • General Admin Officer

    7 days ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Trellini Tex Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Provide general office administration duties including procurement of office equipment and supplies, office security, repair and maintenance of furniture & fixtures, vendor/contractor management. - Perform receptionist duties including greeting guests, handling phone calls in professional manner,...

  • IT Procurement Associate, System Admin

    1 month ago

    Ho Chi Minh City, Vietnam Shopee Full time

    DepartmentOperations- LevelExperienced (Individual Contributor)- LocationVietnam - Ho Chi Minh CityThe Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region...

  • HR Admin and Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam ZhenHub Full time

    Job Description: HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly. **Responsibilities** -...

  • IT Procurement Associate, System Admin

    4 weeks ago

    Ho Chi Minh City, Vietnam Shopee Full time

    DepartmentEngineering and Technology- LevelExperienced (Individual Contributor)- LocationVietnam - Ho Chi Minh CityThe Engineering and Technology team is at the core of the Shopee platform development. The team is made up of a group of passionate engineers from all over the world, striving to build the best systems with the most suitable technologies. Our...

  • HR Admin and Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam ZhenHub Full time

    Job Description: HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly. **Responsibilities** -...

  • Procurement Executive

    1 month ago

    Ho Chi Minh City, Vietnam Sony Electronics Vietnam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Vendor Code /Document Management - Check proper required documents of vendor as policy, ask approval from authorized managers on Vendor Registration Form - Create vendor code in the system - Keep update and maintain fulfilled database of vendor in the excel file - Manage contract in terms of...

  • Procurement Associate

    4 weeks ago

    Ho Chi Minh City, Vietnam Shopee Full time

    DepartmentOperations- LevelExperienced (Individual Contributor)- LocationVietnam - Ho Chi Minh CityThe Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region...

  • [unilever] - Procurement Operation - Logistics

    4 weeks ago

    Ho Chi Minh City, Vietnam Le & Associates Full time

    **Procurement Operation - Logistics** **- Salary**: 20 - 22 mil - **Office**: Nguyen Luong Bang, Dist 7, HCMC - Hybrid working, Mon - Sat **#MAIN TASKS**: **Support the Logistics & MBS (Marketing Business Services ) Buyers in Procurement Operations and troubleshooting with stakeholders and suppliers** - To coordinate with Suppliers & Buyers & Unilever...

  • Procurement Executive

    4 weeks ago

    Ho Chi Minh City, Vietnam Công ty TNHH Avery Dennison Ris Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Responsible to source, negotiate and purchase materials from both local and oversea vendors - Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project - Advise internal and external on issues regarding purchasing Terms &...