Office Admin

1 month ago

Ho Chi Minh City, Vietnam Athena Studio Full time

**I. KEY JOB DUTIES**

**1. Office & Facilities Purchase**

**Coordinating the whole process of purchase orders and documents in accordance with company policy and procedures**
- Research vendors & suppliers: finding the most competitive suppliers / vendors for the suitable services. compare and evaluate offers from suppliers / vendors
- Negotiate & ensure contract terms of services description, pricing and other related terms
- Order tracking and quality assurance: time delivery, quality commitment, vendors/supplier competency and input order detail information into database system
- Maintain updated records of purchased products, delivery information and invoices
- Prepare reports on purchases, including cost analyses

**2. Office Administration**:
**Implement office administration tasks (repeated and ad-hoc)**
- Follow-up the budget of the office spending aligning to annual budget plan
- Follow up all monthly and weekly expenses / invoice with Finance team
- F&B & facilities supply for company events
- Review and update administrative policies, processes and & procedures
- Deliver office facilities to other teams as request
- Other duties as assigned

**Manage office facilities & working devices/equipments**
- Be in charge of the maintenance & fixing schedule of all facilities & working devices/equipments
- Align to fixed asset accountant to manage all facilities & devices/equipments

**3. Office and building operation**:

- Manage the stock of merchandise & office facilities (stock in, out & deliverable tracking)
- Follow the maintenance & fixing schedule of all facilities
- Align to building management officer to handle relevant issues
- Supervise vendor/suppliers while operating the fixing services
- Implement supervisory tasks to ensure the office and building operation: cleaning, security, parking...

**4. Raise and implement initiatives to create the great workplace**

**II. EDUCATIONAL REQUIREMENT / SKILLS / ATTRIBUTES**

**KNOWLEDGE**:

- Solid knowledge in office administration, supply chain management & procurement
- Proficiency in MS Office is must

**SKILL**:

- Risk management skill
- Time management skill is a must
- Negotiating skill to deal with all suppliers/vendors
- Excellent oral and written communication skills
- Good collaboration & problem solving skill

**ABILITY**:

- High sense of responsibility, enthusiasm, supportiveness and teamwork
- Transparency and trustworthy in the purchasing process
- High integrity and honesty
- Have a learning spirit and show off the humility
- Proactive & accountable
- Highly organized and ability to meet deadlines
- Attention to detail
- Have a service attitude

**III. WHY YOU’LL LOVE WORKING HERE**
- **Professional, creative working environment** and talented teams, equal-opportunities & **agile culture**:

- **Great facility to work.** You will have a **MacBook and extra high definition screens**:

- **Electrical standing desk** for most comfortable seat
- Annual leave 12 days / sick leave 2 days / remote work 12 days
- **Paternity Leave** policy offers **more than 10 days of Paid leave**, not including days-off.
- Remaining Annual leave will be transferred to the next working year
- **Premium health insurance** package for you and your relatives
- **Annual health check-up** at premium clinic
- Interesting workout activities**:gyM/Fitness, yoga, kick-boxing, football** after work
- **Annual bonus** and **project bonus**:

- **Reward program** for engaged activities and volunteering
- Annual company trip & quarter team bonding activities
- Happy hours and awesome parties
- Development opportunity**:sponsorship for training courses**:

- With regular discussions, you will have a lot of opportunities to learn from experts in their fields
- **International opportunity** to expose and grow
- At least one abroad travels every year. We often send our elites to international conferences like GDC, WWDC, Google I/O... to update the latest technology
- **Additional allowance & gifts** for birthdays, giving-birth, weddings, illness, Mid-Autumn Festival, Lunar New Year, 1/1, 1/5, 1/6
- Pantry booster with food & beverages, **game station & entertainment**: PS4,...

**IV. FURTHER INFORMATION**
- Working hour: from Monday to Friday (8:30 -18:00)
- Address: Olympus Building, 40A Lam Son, Ward 2, Tan Binh district, Ho Chi Minh city.

  • Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Minthacare Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Mô tả Công việc I. Line Manager: Line 1 : Operation Manager Line 2 : Country Manager II. Main duty: Handle all admin tasks such as office supplies, office management, business trip request. Manage and control the administration expenses to optimize and minimize the cost. Support on...

  • Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam công ty tnhh thương mại medline việt nam Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Admin Officer**: - **Mã tin đăng: 3434920**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng tôi...

  • Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam heineken vietnam Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Admin Officer (Brewery)**: - **Mã tin đăng: 3364127**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng...

  • Admin Officer

    1 month ago

    Ho Chi Minh City, Vietnam công ty cổ phần dịch vụ phần mềm softfun Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Admin Officer (Intern/Fresher)**: - **Mã tin đăng: 3500400**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng...

  • HR Admin and Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam ZhenHub Full time

    Job Description: HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly. **Responsibilities** -...

  • HR Admin and Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam ZhenHub Full time

    Job Description: HR & Admin Officer responsibilities include processing employee data, updating and writing company policies, and managing the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly. **Responsibilities** -...

  • Credit Admin Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Position: Credit Admin Officer - Department: Operations Banking - Reports to: Team Lead **Job Purposes**: 1. To provide good services to internal and external customers 2. To ensure timely & accurately submission of assigned reports to HO & SBV 3. To understand the regulatory requirements to ensure the daily BAU is in compliance with the regulatory...

  • Admin and Finance Officer

    4 weeks ago

    Ho Chi Minh City, Vietnam ECF Full time

    **Who are we?** Eye Care Foundation (ECF) is a Dutch non-profit, non-governmental organization working towards sustainable eye care programs in consultation with local partner organizations. ECF's objective is to contribute to the prevention and treatment of curable blindness and visual impairment. ECF currently works in 5 countries and is based in...

  • Admin Officer

    1 month ago

    Ho Chi Minh City, Vietnam Apollo Junior Full time

    **Job Description**: **1. Quản lý tập trung và Quản lý thanh toán các chi phí hàng tháng** của các trung tâm và các phòng ban của Apollo khu vực phía Nam như - Thuê nhà hàng tháng - Thuê máy photocopy và mực in - Chuyển phát nhanh - In danh thiếp - Internet (VNPT) - Điện thoại (FPT, CMC) - Taxi (Grab, BE, Mai...

  • Admin Officer

    5 days ago

    Ho Chi Minh City, Vietnam Apollo Junior Full time

    **Job Description**: **1. Quản lý tập trung và Quản lý thanh toán các chi phí hàng tháng của các trung tâm và các phòng ban** **của Apollo khu vực phía Nam như**: - **Thuê nhà hàng tháng**: - **Thuê máy photocopy và mực in**: - **Chuyển phát nhanh**: - **In danh thiếp**: - **Internet (VNPT)**: - **Điện...

  • Office Manager

    1 month ago

    Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    **EXPERIENCE**/ SKILLS/ ABILITIES** **Experience**: - 5 years or more experience in office admin - Have experience working with US, UK or Europe based companies is a PLUS - Have experience **negotiating** with suppliers and subcontractors - **Human Resources** experience is a PLUS - Experience working with **government authorities** for necessary paperwork...

  • Admin Executive/ HR Admin Executive

    6 days ago

    Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Professional Enviroment - Dynamic, supportive team - 13th-month salary + 14th-month salary Admin Executive will be responsible for Reception service and to provide a range of administrative support services, as a member of HR & Admin Department, to ensure the efficient and effective day-to-day running of company - **Front Desk Duties** - Greet visitors and...

  • Admin Officer

    6 days ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Rijk Zwaan Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) 1. Office assistant (65%): Ensure all office activities were assist and record - Greeting Guest to the company, answering incoming & outgoing calls and mails, transferring to relevant department - Preparing welcome drink (tea, coffee, soft drink, etc ) in HCM office - Be responsible for company...

  • Admin Staff

    1 month ago

    Ho Chi Minh City, Vietnam Agecode HR Full time

    We are looking for an enthusiastic Admin Staff to join our dream team in Philippines and ensure the smooth operation of our office. RESPONSIBILITIES - Support office admin work when needed - Care for colleagues - Maintains workplace cleanliness and company culture. - Responds to inquiries from internal and external parties - Handles regular administrative...

  • Staffing Admin

    4 weeks ago

    Ho Chi Minh City, Vietnam HR2B Full time

    **N/A- Provide HR Admin support to one or more Staffing Teams and process HR government paperwork (labor contract, annex, payment request, social insurance book, etc) - Scan and support Employee Data Entry to HR - MIS System. - File hard-copy and soft-copy of HR paperwork - Answer teammate’s queries about the assignee’s data issues. - Administer Social...

  • Office Admin

    1 month ago

    Ho Chi Minh City, Vietnam V-Trust Inspection Service Co., Ltd Full time

    **职位描述：** 1. 接听电话、收发快递和接待访客。 2. 负责办公环境和硬件设备的日常维护。 3. 采购和分发办公用品、管理库存。 4. 合理控制办公费用，评估供应商，及时准确地记录和报告日常收支。 5. 协调检验员与工厂的工作时间，分派检验任务。 6....

  • HR & Admin Manager

    4 weeks ago

    Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

    Well known international company - Supportive, friendly working environment - Competitive remuneration package **Human Resource**: - Act as contact point between local office and HQ to ensure that staff understand the group direction, company strategy, department structure and operations to perform the best to their success - Partner with business...

  • HR Admin Intern

    4 weeks ago

    Ho Chi Minh City, Vietnam Geodis Wilson Vietnam Co. Ltd Full time

    **Mô tả công việc**: (Mức lương: 4 - 6 triệu VNĐ) - Provides administrative support, such as booking meeting rooms, coordinating daily office activities, making car arrangements, coordinating with company event organization (seminar, happy hour, preparing birthday, wedding, congratulation cards) and following up making the name cards, brochures,...

  • Administration Officer

    1 month ago

    Ho Chi Minh City, Vietnam SAFEGRO Full time

    **SAFEGRO’S RECRUITMENT** **Administration Officer in HCM City** **Hours**:Fulltime **Contract length**: 1 year, extendable **Location**: HCM City **Starting time**: As soon as possible **Salary**: Negotiable **Reporting to**: Project Director (HPO) Alinea International Canada provides management and technical expertise to developing and...

  • Office Admin Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam Ekino Vietnam Full time

    Reporting to the HR Director and Chief Accountant, the position will play a key role in managing office operations, providing all administrative services, and engaging the team activities. **1. Office administration services**: - Purchase office supplies and stationery not limited to preparing payment request, advance request and clear advance request -...