National Post: Finance/administrative Associate

1 week ago

Hanoi, Hanoi, Vietnam UNFPA Full time

PLEASE NOTE THAT THIS VACANCY IS OPEN ONLY TO NATIONALS OF VIET NAM.

The Position:


The Finance/Administrative Associate delivers effective financial/administrative advice and services to internal and external clients, providing finance/administration related guidance to both Country Office (CO) and UNFPA supported projects.

You will report to the Operations Manager.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

UNFPA's strategic plan , reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results:
to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030.

Our strategic plan calls upon UN Member States, organizations and individuals to "build forward better", while addressing the negative impacts of the Covid-19 pandemic on women's and girls' access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.


In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.


Job Purpose:


You will support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender.


Possessing a depth of knowledge of UNFPA financial/administrative rules, guidelines, and processes, you will demonstrate a client-oriented, results-focused approach to interpreting rules, procedures and guidelines.

You will act in an advisory manner to programme/project staff to maximise the impact of financial resources in delivering programmes/projects.


You would be responsible for:

-
_Financial Management of assigned projects including financial monitoring and coordination with respective Implementing Partners (IPs) and relevant Programme Officers and Associates/Assistants:_

  • Processing all payments related to the programme funds and ensuring that funds are disbursed in compliance with UNFPA's rules and procedures.
  • Completing financial procedures related to travels for projectfunded participants/fellows who attended overseas conferences/training courses supported from UNFPA funds.
  • Maintaining and keeping Operating Fund Accounts and providing inputs to the focal Finance staff for reconciliation with HQ's records. Entering necessary data for preparing comprehensive and consolidated financial reports for UNFPA core resources and external source of funds, when required.
  • Assisting Programme Officers (POs) in screening and checking the fund disbursements in accordance with the budget allocation and financial procedures for assigned projects. Assisting POs in monitoring and controlling the expenditures and allocation of the programme funds.
  • Reviewing the project Annual Nonexpandable Property Reports, checking the Annual Disbursement Report, Annual Status of Funds Report of projects in charge to ensure that funds released to the projects are accurately reported. Monitoring and following up on VAT reimbursement by the implementing partners.
  • Preparing necessary financial reports for submission to donors and/or managers and drafting correspondence on any financial issues.
  • Providing regular guidance to and training project accountants in the management of project funds, use of cost norms, HACT and HPPMG.
  • Preparing the annual HACT Assurance Plan and coordinating the exercise with POs and partners under the guidance and supervision of the office HACT focal point. Conducting financial spot checks/quality assurance of spotcheck reports by third parties; supporting project staff during the audit exercise; reviewing audit reports and making recommendations, if any. Following up on mission findings and audit recommendations. Following up audit findings of the previous years.
  • Briefing/assisting international experts and consultants on procedures and requirements regarding payments and entitlements. Guiding programme officers in other aspect of accounts.
  • Keeping in close touch with the UNDP office to reconcile the financial transactions made, time of payment, exchange rates, DSA rates and other procedures.
  • Liaising with banks in terms of bankrelated issues.
  • To the extent possible, bringing to the attention of the Supervisor/Unit Head potential funding problems. Identifying errors/discrepancies and taking measures to rectify them.
-
_Provision of administrative support to programme and office operations (30%) under the coaching and guidance of the Operations Manager and Admin/

Finance Associate:
_

  • Receiving, registering and dispatching

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